The Rules of the Crest Cycling Club 2019

1.1 That the Club be called ‘Crest Cycling Club’, and that the colours be maroon, white and green.

1.2 That the Club be affiliated to the organisations as decided at the Annual General Meeting (AGM).

The objectives of the Club are to promote and assist in cycling time trials, road, mountain and track racing, record attempts, opportunities for social riding and activities and to uphold sport in general.

The Club shall be open to all. All members (having full or associate membership) shall be responsible for their own affiliation to the British Cycling (BC), Cycling UK (CUK) or other legitimate organisations.

3.1 Full Membership
All members shall be entitled to all privileges and take part in all the activities of the Club.

3.2 Associate membership shall be available, subject to the following conditions:-

a) Associate membership shall be open only to those with express permission of the Executive Committee.

b) Associate members shall be entitled to all privileges and take part in all the activities of the Club except that they may not:

i. Enter, in the name of the Club, into any competitive event and/or qualify for any subsequent award.

ii. Vote at any meeting of the Club (either in Committee, Special or Annual General Meetings), except on a proposal to increase their subscription.

iii. Hold any office in the Club unless by a special invitation of the Club at Committee or Special Meetings.

iv. Associate members may revert to a full membership at any time. Should the Club dissolve or merge with any other Club, Associate members are not entitled to any part of the assets, nor are they liable for any debts.

3.3 Family membership shall be available subject to the following conditions:-

a) Family membership shall only be open to partners and children of full members.

b) Such members shall be entitled to all the privileges and activities of the Club, except that they must not:-

i. Vote at any meeting of the Club (either in Committee or at a General Meeting) unless invited by the Executive Committee.

ii. Hold any office in the Club unless by special invitation of the Club at Committee or Special Meetings.

4.1 The annual subscription for full membership shall be agreed at the AGM and the following discounts shall apply:

a) The youth subscription (under 16 years on 31st December) shall be free.

b) The juvenile subscription (under 18 years on the 31st December) shall be free.

c) The family subscription shall be 150% of the annual subscription.

d) The associate subscription shall be 50% of the annual subscription.

e) New members who join the Club after 30th June will be deemed to have paid for the coming year.

4.2 All subscriptions shall be paid by 31st December each year after which date any member whose subscription remains unpaid shall be deemed to have resigned from the Club.

4.3 No member shall be eligible to take any award if there are any outstanding liabilities.

5.1 All prospective members shall participate in three club rides prior to completing an application form for membership to the Crest Cycling Club. This application form shall be considered for acceptance by members of the Committee.

5.2 All prospective members shall provide evidence of their affiliation to the BC, CUK or other legitimate organisations to the General Secretary prior to their application for membership being agreed by the Committee.

The member resigning, deemed to have resigned or having been expelled from the Club, shall return all property of the Club within 14 days of notification and forfeit all claims upon the Club if there are any outstanding liabilities.

The AGM shall be held during last quarter of each calendar year, preliminary notice of which shall be sent to each member at least 28 days prior to the date of such meeting and agendas shall be sent out seven days prior to the meeting to all members. Items for the agenda must be in the hands of the General Secretary at least 21 days prior to the meeting.

a) The General Meeting of the membership shall be convened as and when the Executive Committee deem it necessary.

b) The office of President, Vice President and members of the Executive Committee shall be elected at each AGM.

c) Additional officers shall be elected for Club Clothing and Stock Steward, Open Promotions Secretaries, two Auditors and delegates to the various bodies to which the Club shall be affiliated.

The Executive Committee shall consist of the Chairperson, General Secretary, Assistant General Secretary, Treasurer, Competition and Awards Secretary, Club Captain, Website Secretary, Welfare Officer, Social Secretary, two elected active members and whosoever it may be deemed necessary to co-opt six to form a quorum.

a) Three trustees shall be ex-officio members of the committee. Their attendance at meetings shall be to meet the needs of the office and they shall not be entitled to vote.

b) The Executive Committee shall meet once a quarter to receive the reports of the various officers and transact the business of the Club.

c) The Executive Committee shall have the power to appoint sub-committees for any special purposes and may co-opt members for such sub-committees.

The General Secretary shall summon all meetings and deal with matters of a general character.

a) The Assistant General Secretary shall keep a record of all business transacted at any meeting.

b) The Treasurer shall keep record of all monies received on behalf of the Club and issue receipts for same, deposit all sums in the bank account of the Club and be responsible for accounts against the Club.

c) The Treasurer shall draw up the Annual Accounts as at the 30th August on an annual basis and submit them to the Club’s Auditors for auditing no later than 6 weeks after that date and prior to the AGM.

d) The said balance sheets shall be qualified by the Auditors to show that the balance sheets have been properly drawn up, so as to show a true state of affairs, to the extent of the explanations and the information given by the Treasurer to the auditors.

Elected officers of the Club shall be responsible for carrying out the events and financial transactions in their respective programmes, their statements of accounts to be settled prior to the AGM.

The statements of accounts of all officers shall be submitted to any meeting of the Executive Committee or Club as and when requested.

The rules of the Club shall be binding on all members and that:-

a) They may not be altered except at the Annual General Meeting or at a Special Meeting convened expressly for that purpose.

b) No such alteration shall be deemed to have been carried unless agreed by at least two-thirds of those present and voting at the meeting.

c) Any matter not provided for in these rules shall be dealt with by the Executive Committee.

There shall be three trustees of the Club who will be appointed within the meaning of the Trustees Act 1925 and shall carry out their duties in accordance with this legislation. Trustees shall be indemnified against risk and expense out of the Club property. Trustees shall hold office until death or resignation or until removed from office by a majority vote of Executive Committee members.